Rev-Cycle Privacy Policy

Effective Date: 04/16/2026

Company: Rev-Cycle

1. Overview

Rev-Cycle is committed to protecting your privacy and maintaining the confidentiality of information shared with us.

This Privacy Policy explains:

• what information we collect

• how we use it

• how we protect it

Rev-Cycle provides revenue cycle consulting services to medical practices and is mindful of privacy obligations, including those related to health information and HIPAA (Health Insurance Portability and Accountability Act).

2. Information We Collect

We may collect the following types of information:

a. Contact Information

• Name

• Email address

• Phone number

• Practice name

b. Practice Information

• Billing structure

• Operational details

• General business information

c. Billing and Revenue Cycle Data (if provided)

• Accounts receivable reports

• Denial reports

• Sample claims or payment information

3. Use of Information

We use the information collected to:

• understand your situation and needs

• provide consulting services

• analyze billing and revenue cycle performance

• communicate with you about services and scheduling

• improve our services

We do not sell or rent your information to third parties.

4. HIPAA and Protected Health Information (PHI)

Rev-Cycle may, in limited cases, receive or review information that could be considered Protected Health Information (PHI).

Important Notes:

• Rev-Cycle is not a healthcare provider and is not acting as a covered entity

• When PHI is involved, Rev-Cycle acts as a service provider / consultant

We take reasonable steps to:

• minimize exposure to PHI

• avoid unnecessary use of patient-identifiable information

• handle all data with strict confidentiality

Business Associate Agreements (BAA)

If required by your organization, Rev-Cycle is open to entering into a Business Associate Agreement (BAA) to formalize HIPAA-related responsibilities.

5. Data Protection and Security

We take reasonable administrative and technical measures to protect your information, including:

• limiting access to sensitive data

• using secure systems and tools where practical

• maintaining confidentiality of client information

However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Data Sharing

We do not sell, trade, or share your information with third parties except:

• as necessary to provide services (e.g., secure tools or platforms)

• when required by law

Any third-party tools used are selected with reasonable consideration for data security.

7. Data Minimization

We encourage clients to:

• provide only the data necessary for analysis

• avoid sharing unnecessary patient-identifiable information when possible

Where feasible, data should be:

• de-identified

• limited in scope

8. Cookies and Website Tracking

Our website may use basic tracking tools (such as analytics) to understand how visitors interact with the site.

This may include:

• pages visited

• time on site

• general location (non-specific)

This information is used only to improve the website experience.

9. Your Rights

You may:

• request access to the information you have provided

• request correction or deletion of your data

• opt out of future communications

To do so, contact us using the information below.

10. Data Retention

We retain information only as long as necessary to:

• provide services

• maintain records of engagements

• comply with legal obligations

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites.

12. Changes to This Policy

Rev-Cycle may update this Privacy Policy from time to time. Continued use of our website or services constitutes acceptance of any changes.

13. Contact Information

For questions about this Privacy Policy:

Rev-Cycle
[email protected]